Last Updated: October 4, 2025
Introduction
Texas Music Café (“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website texasmusiccafe.org and use our services.
Please read this privacy policy carefully. If you do not agree with the terms of this privacy policy, please do not access the site.
Information We Collect
Personal Information You Provide
We may collect personal information that you voluntarily provide to us when you:
- Subscribe to our newsletter or mailing list
- Register for events or purchase tickets
- Make donations
- Contact us via email or contact forms
- Create an account on our website
- Participate in surveys or promotions
- Submit content or comments
This information may include:
- Name
- Email address
- Mailing address
- Phone number
- Payment information (processed securely through third-party payment processors)
- Any other information you choose to provide
Information Automatically Collected
When you visit our website, we automatically collect certain information about your device and browsing behavior:
- IP address
- Browser type and version
- Operating system
- Referring website
- Pages viewed and time spent on pages
- Access times and dates
- Device information (mobile device ID, model, manufacturer)
- Geographic location (country, city)
This information is collected through cookies, web beacons, and similar tracking technologies. See our [Cookie Policy] for more details.
Information from Third Parties
We may receive information about you from third parties such as:
- Social media platforms (if you interact with our social media pages)
- Payment processors
- Event ticketing platforms
- Analytics providers
How We Use Your Information
We use the information we collect for the following purposes:
To Provide and Maintain Our Services
- Process donations and ticket purchases
- Send confirmations and receipts
- Manage event registrations
- Respond to inquiries and provide customer support
- Create and manage user accounts
To Communicate With You
- Send newsletters and updates about Texas music events
- Notify you about upcoming performances and activities
- Send information about Texas music preservation initiatives
- Provide important notices and updates about our services
To Improve Our Website and Services
- Analyze website usage and trends
- Understand how visitors interact with our site
- Develop new features and functionality
- Optimize user experience
- Conduct research and analytics
For Marketing and Promotional Purposes
- Promote events, artists, and programs
- Send targeted communications based on your interests
- Conduct surveys and gather feedback
- Manage contests, sweepstakes, and promotions
For Legal and Security Purposes
- Comply with legal obligations
- Protect against fraud and unauthorized activity
- Enforce our terms and conditions
- Respond to legal requests from authorities
How We Share Your Information
We do not sell your personal information. We may share your information in the following circumstances:
Service Providers
We share information with third-party vendors who perform services on our behalf:
- Payment processors (Stripe, PayPal, etc.)
- Email service providers (Mailchimp, Constant Contact, etc.)
- Website hosting providers
- Analytics services (Google Analytics)
- Event ticketing platforms
- Cloud storage providers
These service providers are contractually obligated to protect your information and use it only for the purposes we specify.
Business Partners
We may share information with:
- Musicians and artists featured at our venue
- Event co-sponsors or collaborators
- Organizations supporting Texas music preservation
Legal Requirements
We may disclose your information when required by law or to:
- Comply with legal processes (subpoenas, court orders)
- Protect our rights, property, or safety
- Enforce our terms and conditions
- Investigate fraud or security issues
- Protect the rights and safety of others
Business Transfers
If Texas Music Café is involved in a merger, acquisition, sale of assets, or bankruptcy, your information may be transferred as part of that transaction.
With Your Consent
We may share your information for any other purpose with your explicit consent.
Data Retention
We retain your personal information only for as long as necessary to fulfill the purposes outlined in this privacy policy, unless a longer retention period is required or permitted by law.
- Account information: Retained while your account is active or as needed to provide services
- Transaction records: Retained for accounting and tax purposes (typically 7 years)
- Marketing communications: Until you unsubscribe
- Analytics data: Typically retained for 26 months (Google Analytics default)
Your Privacy Rights
Depending on your location, you may have the following rights:
All Users
- Access: Request information about the personal data we hold about you
- Correction: Request correction of inaccurate or incomplete data
- Deletion: Request deletion of your personal data
- Opt-out: Unsubscribe from marketing communications at any time
- Object: Object to certain processing of your data
European Union (GDPR)
- Right to data portability
- Right to restrict processing
- Right to withdraw consent
- Right to lodge a complaint with a supervisory authority
California Residents (CCPA)
- Right to know what personal information is collected
- Right to know if personal information is sold or disclosed
- Right to opt-out of the sale of personal information (we do not sell personal information)
- Right to non-discrimination for exercising privacy rights
How to Exercise Your Rights
To exercise any of these rights, please contact us at:
- Email: [[email protected]]
- Mail: [Your physical address]
We will respond to your request within the timeframe required by applicable law (typically 30 days).
Security
We implement reasonable security measures to protect your personal information from unauthorized access, use, or disclosure. These measures include:
- Encryption of data in transit (SSL/TLS)
- Secure payment processing through PCI-compliant providers
- Regular security assessments
- Access controls and authentication
- Employee training on data protection
However, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security of your information.
Children’s Privacy
Our website is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately, and we will delete such information from our systems.
Third-Party Websites and Services
Our website may contain links to third-party websites, social media platforms, and services. We are not responsible for the privacy practices of these third parties. We encourage you to read their privacy policies before providing any information.
Third-Party Services We Use
- Google Analytics: Google Privacy Policy
- Social Media Platforms: Facebook, Instagram, Twitter, YouTube
- Payment Processors: Stripe, PayPal (they have their own privacy policies)
- Email Service Providers: [List your provider and link to their privacy policy]
International Data Transfers
Texas Music Café is based in Texas, United States. If you access our website from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States where our servers are located and our central database operates.
The United States may have data protection laws that differ from those in your country. By using our website, you consent to the transfer of your information to the United States.
California “Do Not Track” Disclosure
Our website does not currently respond to “Do Not Track” signals from browsers. However, you can manage cookies and tracking through your browser settings and our cookie consent tool.
Email Communications
Newsletter and Marketing Emails
If you subscribe to our newsletter or marketing emails, you can unsubscribe at any time by:
- Clicking the “unsubscribe” link in any email
- Contacting us at [[email protected]]
- Managing your preferences in your account settings
Transactional Emails
We may still send you transactional emails (confirmations, receipts, important notices) even if you unsubscribe from marketing communications.
Updates to This Privacy Policy
We may update this privacy policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of any material changes by:
- Posting the updated policy on this page
- Updating the “Last Updated” date
- Sending an email notification (for significant changes)
Your continued use of our website after changes are posted constitutes acceptance of the updated policy.
Contact Us
If you have questions, concerns, or requests regarding this privacy policy or our data practices, please contact us:
Texas Music Café
Email: [[email protected]]
Phone: [Your phone number]
Address: [Your physical address]
For GDPR-related inquiries (EU residents), contact our Data Protection Officer at: [[email protected]]
Consent
By using our website, you consent to this privacy policy and agree to its terms.
Summary of Key Points
What information do we collect? Personal information you provide (name, email, payment info) and automatic information (IP address, browsing data)
How do we use your information? To provide services, communicate with you, improve our website, and comply with legal obligations
Do we share your information? We share with service providers, but we do not sell your personal information
What are your rights? You can access, correct, delete your data, and opt-out of marketing communications
How do we protect your information? We use encryption, secure payment processing, and other security measures
How can you contact us? [[email protected]] or [your phone number]